How to Add a Signature at the Bottom of an Email for Outlook

Adding a signature to your emails in Outlook 365 is a straightforward process that can enhance your professional image and make it easier to add your contact information to each message. In this article, we will walk you through the steps of how to add a signature at the bottom of an email for Outlook.

Step 1: Open Outlook in Your Web Browser

To add a signature to your emails in Outlook 365, you need to open Outlook in your web browser. This means that if you are using both versions of Outlook, you will need to add the signature to Outlook 365 as well. Note that signatures are not synced between Outlook and Outlook Online.

Step 2: Select the Gear Icon

To access the signature settings, select the gear icon on the right side of the top bar. From here, you can manage your email settings, including adding a new signature.

Step 3: Create or Paste Your Signature

Create or paste your signature in the text area provided. You can create a separate signature for your reply emails, for example. Make sure to use a recognizable name so that you can easily select the correct signature in your emails later.

Step 4: Add Your Signature to New Email Messages

Once you have created your signature, you can add it to new email messages by clicking on the 'Signature' button in the toolbar. If you haven't set a default signature, you will need to add the signature manually. If you have set a default signature, you should see the new signature in the body of your new message.

Step 5: Apply Your Signature

To apply your signature to an email message, select your signature from the dropdown menu. Your signatures will appear in the dropdown menu, making it easy to switch between different signatures as needed.

Additional Tips and Tricks

* You can set a default signature for your emails, but also easily switch it to another one if necessary.

* In the Outlook Desktop App, you can use multiple email signatures within the same account.

* Make sure to select the correct account when adding a signature, especially if you have multiple email accounts.

By following these steps, you can add a professional-looking signature to your emails in Outlook 365. Whether you want to include your contact information, a company logo, or a personal message, a well-designed signature can help you make a great impression on your recipients.

How to add a signature at the bottom of an email for outlook